Request for Transportation (pdf)
 Appeal of Assigned Liability (pdf)
 Application Checklist (pdf)
          

TRANSPORTATION PROGRAM POLICY

SCCR service area:

 -all residents of the RM’s of Montcalm, Rhineland, Stanley, Pembina, Louise, Roblin, Thompson, Dufferin, Roland and Morris are eligible for assistance. (These communities provide funding for SCCR.)

 Goal of the program:

 -to assist any resident who has cancer or probable cancer to get to cancer-related  appointments, especially those with limited financial resources and those who are  unable to arrange their own drivers. It is expected that if a comparable service is available locally, the client will use this service, rather than one at a more distant location.

 Funding for the program:

 -SCCR funding comes almost entirely from donations, grants and fundraising activities in south central Manitoba and these funds are used solely for the benefit of local persons dealing with cancer.
 
 -in order to make the best use of these funds, the program is meant to be a cost-shared one in which people using the service may be asked to pay a portion of the trip cost (the client contribution), with SCCR paying the rest.

 -the client contribution towards the trip cost is based on the family income and the number of dependents. This may include post-secondary students.

 Application process:

 -the client completes the “Request for Transportation Assistance” form.
 
-the client brings the most recent “Notice of Assessment” for him/herself and the spouse/partner to the SCCR office.

 -the client contribution is determined by subtracting the “Total payable” tax (line 435)from the “Net income” (line 236) on a single person’s tax assessment or on both if a couple. This amount is called the “Net Disposable Income” (NDI)

 -$2000 per year per dependent is subtracted from the NDI.
 
 -contact the Resource Coordinator if there are any problems in completing the application.

 Client contribution to the trip cost:

 -the client contribution is determined using the attached table.
 
-if the client is responsible for the total cost of the trip, he/she will pay for mileage only and SCCR will pay for meal(s) and parking.
 
 -when the assessed client contribution is greater than the actual trip cost, the client will pay the actual cost.

 -a client’s financial information is not kept on record nor shared with anyone other than SCCR personnel.
 
 -a client may make a written appeal to the Board if the client requests special consideration or if the Notice of Assessment is not an accurate indication of the client’s and/or family’s current financial status. Approval of the appeal will be decided by a vote of the Board  Executive.

 -if the client’s income changes, the NDI and client contribution can be recalculated using the same procedure or an appeal can be made.

 -SCCR will process claims for a period of one month prior to an application only. Proof of attendance at these appointments will be required.

 -a statement of each client’s total account will be given to him/her at the end of December each year.

 When using SCCR drivers:

 -once the application is complete, the client will inform SCCR of the needed trips as soon as possible, eg. date and time, location and expected length (if known) of the  appointment.

 -SCCR staff or a volunteer Community Coordinator in the client’s area will arrange for a driver for the trip(s) and provide only the trip information to the driver.

 -the driver will contact the client prior to the trip to confirm departure information.

 -the client will be picked up at home, taken to the appointment and returned home.

 -the client is welcome to have another person ride with him/her for no extra cost. This  is especially important if the client needs assistance.

 -the driver will pay any parking fee and his meal cost (as per the Accommodations and Meals policy) and SCCR will reimburse the driver for his mileage and these expenses. Note that parking passes for Olivia Street beside CCMB are available at SCCR. These can be used for brief periods of time, if space is available.

 -the client and companion are responsible for the cost of their own meals, unless a written appeal is approved.

 -for trips from Morden and Winkler to Boundary Trails Health Center, the driver will be  paid $10 for each round trip (sometimes 2 trips are necessary) and the client may be responsible to pay that amount.

 -clients will be billed for the agreed upon amount for each trip. SCCR requests that payment be made within a reasonable amount of time. A receipt which can be used for income tax purposes will be issued for these payments. If a client wishes to contribute more towards the cost of the trip, a charitable receipt will be issued for the extra amount.

 SCCR Driver and Client Responsibilities:

 SCCR’s first consideration is to provide a safe and comfortable trip and a healthy environment for both parties. To this end;

1.  All persons in the vehicle are required to wear a seatbelt unless there is a written exemption from a health care professional.

2.  No smoking in the vehicle.

3. The driver and/or the client should provide a container (a pail or bag) in case the client becomes ill in the car.

4. The client will be dropped off at the door of the appointment location and the driver will park the car and inform the      client where he/she can be found at the conclusion of the appointment.

      5. The driver will complete the log for the trip and the client will sign the form.

      6.  A short stop for a meal or travel outside the original destination is allowed if it is agreeable to both parties. The
         drivers must be aware that the clients are often feeling unwell and the clients must be respectful of the driver's time.

      7. If in the course of the trip, there is a concern about the safety, well being or comfort of either party, it should
            be brought to the attention of the Coordinator  as soon as possible.

8. The driver has the right and responsibility to cancel or abort the trip if safety is an issue 
      (eg. poor road or weather   conditions, illness).

     9.  If for some reason the trip is cancelled or the arranged driver is unable to make the trip, the SCCR
           Resource Coordinator, the Community Coordinator or the client or driver should be informed as soon as possible.

When self or family is driving:

 -if the client is able to arrange his/her own drivers, but requires assistance with the cost of these trips:

 -the client is subject to the same application process as those clients who are transported by SCCR’s registered drivers (as above)

 -the client will be responsible for 1/2 of the liability of the clients who use SCCR drivers.

 (see attached table).

 -SCCR will pay 1/2 of the amount that SCCR’s registered drivers receive.         

 -meals and parking will not be reimbursed.

 -payment will be made to the client and it will be his/her responsibility to pay the drivers. Driver logs must be kept by the client and proof of attendance at appointments will be required, for example a print-out from the facility where the appointments were. These drivers are not registered with SCCR and are not the responsibility of SCCR. The clients will have the sole responsibility to communicate with these drivers.

Date of policy:  February, 2008
Date of review: January, 2009
Date of revisions: June 2009

CLIENT CONTRIBUTION SCALE 

Client contribution scale 2009 (pdf)

ACCOMMODATIONS AND MEALS POLICY

Accommodations and Meals Policy (pdf)

Date of policy:  February, 2008
Date of review: January, 2009
Date of revision: June, 2009

DRIVER'S INFORMATION DOCUMENTATION

Drivers Information Doc (pdf)

Date of policy:  February, 2008
Date of review: January, 2009
Date of revision: June, 2009

Drivers Log (pdf)
Volunteer Driver Application (pdf)
Coordinator Log (pdf)
Expense Form (pdf)

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