MONDAY, MARCH 23, 2009
AT 7 P.M.
1.0 PRESENT:
Pam King, Don Kuhl, Richard Brown, Dianne Brown, Sandy Thomson, Lynn Froese,
Leah Beattie, Gary Gilmour, Jo-Anne Robbins, Cheryl Fedorchuk, and Adeline
Braun.
2.0 CALL TO ORDER AND INTRODUCTIONS: Done by P. King.
3.0 AGENDA:
Adopted with two additions. (D. Kuhl/D. Brown)
4.0 ELECTIONS OF PRESIDENT AND VICE-PRESIDENT:
4.1
Nominees for Chair: I. Swain and P. King.
M/S/C - J. Robbins/S.
Thomson - That nominations cease.
Because I.
Swain was not present no final decision could be made. However it was noted that
co-chairing is
an option.
4.2
Election of a Vice-chair will resurface at the Board’s next meeting.
5.0 MINUTES OF THE JAN. 26TH MEETING:
Adopted as
circulated. (D. Kuhl/L. Beattie)
6.0 TREASURER’S REPORT:
D. Kuhl noted that the books are now being done by the Coordinators, which is
working very well.
The circulated financial statements were adopted. (D. Kuhl/L. Froese)
Suggestion: That future reports include reference to the term deposit.
7.0 PRESIDENT’S REPORT:
P. King expressed sadness re D. Alexander’s passing, reminding the Board how
instrumental he was in the formation of SCCR. She also expressed appreciation
for the work of staff, particularly during this difficult time of transition.
8.0 COORDINATOR’S REPORT:
C. Fedorchuk reviewed her printed report, commenting on how clients are
utilizing various SCCR services and how some of them are beginning to contact
SCCR prior to beginning treatment. She also listed the major donors, and
expressed appreciation for the Rock & Revival fund raiser.
8.1
J. Robbins also circulated a report.
8.2
- The proceeds from the Rock & Revival event netted approximately $3,000, with
approx. 150 people in attendance. The event was considered to be very
successful!
8.3
- A revised copy of the transportation policy was circulated and discussed. It
is a simplified version and has additional categories re client contributions.
It was agreed that appeals would be readily received and that the Executive will
deal with them.
Several suggestions: a)drivers’ meals and parking should not be the expense of
the client, and b) meal costs should be adjusted to $8, $10, and $15.
The
Coordinators will do further revisions and forward them to L. Froese and D.
Brown.
Following review by the Trans. Comm., copies will be circulated to Board members
in advance of the next meeting.
Question: Should we
advertise this program? The Coordinators will check costs and prepare a
recommendation for the next meeting.
8.4
- P. King reported briefly on running the Taking Charge program in Swan Lake.
She recommended that we make more use of Telehealth, e.g. re lymphedema.
8.5 - Urban Roots,
Clearwater, is doing a fund raiser for SCCR on May 30th.
8.6
- Question: Should we pursue providing training for a lymphedema specialist?
This is an item for future consideration.
9.0 GARY GILMOUR, LAWYER:
G. Gilmour has been invited to assist SCCR in terms of legal issues.
9.1 He suggested several ways
in which his services could be helpful:
1. assisting in
maintaining a minute book;
2. ensuring that our actions are in keeping with our commitment to Revenue
Canada , as expressed in
our application with them;
3. assisting in corporate work , e.g. reviewing by-laws;
4. reviewing new issues,
e.g. receipting, partnership considerations, etc.
9.2
He offered several immediate suggestions:
-that we ensure the
existence of a current minute book to include a listing of directors, minutes of
the
annual meeting, and any minutes which reflect major decisions, e.g. by-law
changes;
-that we use our complete name, i.e. South Central Cancer Resource, Inc.on all
official documents,
beginning immediately
(e.g. cheques).
He also had several suggestions coming out of our meeting; a) that we make more
use of news stories
done by news reporters
instead of relying on advertisements, and b) that we find ways of partnering
with
foundations besides simply
requesting donations.
9.3
P. King will send a letter to G. Gilmour formalizing our expectations of each
other.
9.4
G. Gilmour will review our by-laws as well as our original application with
Revenue Canada.
10.0 CORRESPONDENCE:
10.1
- Manitoba Community Services Council sent a letter, including a cheque.
10.2
- Club Regent extended an invitation for May 23rd, 6 to 9:45 p.m.
Seven volunteers are required.
11.0 BUDGET:
Copies were reviewed. In order to have a balanced budget, $550 will be removed
from advertising. Approved. (D. Kuhl/L. Beattie)
12.0 PROMOTION/POSTERS/BROCHURES: L. Keam has experience in
design and is willing to work on P.R. materials. This would include updating
some existing materials.
Suggestion: When considering the size of posters, recognize that public bulletin
boards have limited space.
13.0 CANVASSES:
Crystal City is proceeding with a canvas. In Miami it appears that Joan Frost
will again be involved. Re Manitou, we have no information. It was suggested
that J. Robbins contact Lois.
14.0
GIFT/OFFICE PICTURE OF D. ALEXANDER: P. King will take responsibility.
15.0 BOARD MEMBERS CONCERNS:
15.1
- S. Thomson is the new transportation contact for Miami and needs some
materials.
15.2
- D. Brown is grateful for the help with the Rock & Revival event. Suggestions
for future events included Las Vegas and Mardi Gras.
15.3
- A. Braun suggested that Jan Smaill, a retired nurse, might be available for
some client group involvement in the future.
16.0 FUND RAISER:
Someone has donated a large crocheted table centerpiece and offered it to SCCR
as a fund raiser. It was agreed that we would sell raffle tickets at the quilt
show (May 1,2 and 3). Volunteers are needed for the event.
17.0 CCAN:
P. King circulated copies of "Dialogue".
She would like to do a presentation for the Board based on CCAN’s study, but
deferred it because of the length of today’s meeting.
18.0 NEXT MEETING:
Monday, May 25th, 7 p.m.
19.0 ADJOURNMENT
at 9:40 p.m.
DRAFT
SOUTH
CENTRAL CANCER RESOURCE INC. ANNUAL MEETING
THURSDAY,
JANUARY 24,2008 AT BOUNDARY
TRAILS HEALTH CENTRE
1.0
PRESENT:
Don Kuhl, Lynn Froese, Tina Penner, Ila
Swain, Karen Keam, Muriel Derksen, Pam King, Sandy Thomson,
Jo-Anne Robbins, Patti Rach, and Adeline Braun.
1.1
APOLOGIES:
Don
Alexander, Dianne Brown, Cheryl Penner, Heather Lawson,
Pattie Brett- Goulet.
2.0
WELCOME:
In D. Alexander’s absence, D.
Kuhl welcomed everyone and introduced Board Members.
3.0
MINUTES OF THE 2007 ANNUAL MEETING:
Adopted (A. Braun/K. Keam).
4.0
CHAIRMAN’S REPORT:
D. Kuhl noted revisions made to the transportation policy.
5.0
FINANCIAL REPORT:
Copies
were circulated and adopted (D. Kuhl/L. Froese).
6.0 CO-ORDINATOR’S
REPORT:
The Co-ordinators
reviewed the issues which forced a revision of the
transportation policy. They also reviewed other SCCR
programs and services and noted various committee
involvements.
6.1
Several fund raisers are coming up - Rock/n Revival benefit
social on Feb. 29th and Sara
Williams horticulture presentation on May 1st.
6.2
Copies of the report are available.
7.0
SANCTION BOARD ACTIONS OF PAST YEAR:
Approved (P. King/J. Frost).
8.0
ENTERTAINMENT:
Rick Wiebe did a fine presentation of several John Denver
songs.
9.0 GUEST
SPEAKER:
J. Robbins introduced Dr. M. Hesom. She did a very
informative talk on "Cancer Screening" and signs/symptoms.
She focussed on screening for
colorectal, breast, prostate, cervical and ovarian
(whispering) cancer.
9.1
Re self-examinations, she referred to the
women’s cancer network risk
assessment at
www.wcn.org.
10.0
THANKS TO RETIRING BOARD MEMBERS:
Tina Penner, Heather Lawson and Pat Plett were recognized.
11.0 BOARD
ELECTIONS:
The following nominations were presented: Don Alexander,
Adeline Braun, Dianne Brown, Pattie Brett-Goulet, Leah
Beatty, Evelyn Kehler, and Barry Keam.
11.1
With no further nominations forthcoming, all were accepted
as Board Members.
12.0
DRAWS:
The
winner for
the Floral Scents arrangement was Joan Frost; the Kerry
quilt, Margaret Ann Popplestone; the $200 cheque, Joyce
Phillips.
13.0
ADJOURNMENT
(P.
King/M. Derksen).
14.0
REFRESHMENTS
followed.
